Ten Top Tips for Managing a Job Share

Ten Top Tips for Managing a Job Share

 14 Jun 2019

Job sharing is not two people working part-time jobs in parallel – that’s part-time working.

Job sharing is two people, through shared responsibilities, identities and accountability occupying one position. They are a single unit, a team and a complete resourcing solution. With job share, employees get the flexibility they crave, and employers have the complete resourcing solution they require to get the job done.

The benefits are clear. Increased productivity is well documented, a built-in sounding board comes as standard, plus of course easy holiday, sickness and redundancy cover.

When job share runs smoothly like in Resource Harbour’s recent case study of director level job share everyone is happy.

Our ‘Does the boss love job share’ case study shows that the satisfaction extends to the job share’s Line Manager.

A successful established job share has virtually no downsides, all parties get what they want.

However, to gain the benefits, some work upfront is required to ensure the partnership runs smoothly. Job share requires very good job design and great people matching.

Here are Resource Harbour’s Top Ten Tips for making job share work:

1.         Find the right partner. A face-to-face meeting is a must. We also recommend some psychometric testing to gain greater insights into personality and behaviour.

2.         TRUST is the most important factor in the job share partnership.

3.         Values of the job share partner should match (try www.findmywhy.com).

4.         Agree schedule and diary – who’s working and when and handover time.

5.         Clear systems of communication – whatever works for BOTH of you. Maybe one of you prefers email communication and the other prefers telephone conversations. You need to agree the best way of communicating. Resource Harbour can recommend free tools for both phone and laptop to support.

6.         Clear systems of reporting into Line Manager, reporting KPIs and milestones.

7.         An open and honest conversation at the beginning of the assignment around your values, strengths, weaknesses, what you enjoy doing (and what you don’t!).

8.         An honest conversation around your personal circumstances and why you are job sharing. What you want out of the job share in terms of flexibility and ensuring you get that.

9.         A conversation around the role, and who can do which parts and splitting it up between you both so you play to your individual strengths while ensuring there are no gaps.

10.      And don’t forget for all the above... REVIEW REVIEW REVIEW!

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